Part-time Staff
Part-time staff members may be eligible for tuition remission for credit courses and audits at the University. The Tuition Reimbursement Program only includes basic undergraduate and graduate tuition and not the tuition for other programs such as Equine Studies, Animal Science/Pre-Veterinary Studies option, Pharmacy, etc. In addition, a part-time employee’s spouse and/or children through age 24 and/or step-children through age 24 (to qualify step-children must be claimed as dependent/s on the employee’s previous year’s Federal Income Tax Return) may be eligible for tuition remission for credit courses and audits at the University. Dependent children initially enrolling after July 1, 2005 will be defined according to the definition stated above. Costs for textbooks, materials, additional fees, room and board and miscellaneous fees are not included in the tuition remission policy. The tuition remission applies only after five months of employment and is available only during the term/semester in which the part-time staff member is employed by the University. Tuition remission is available for both basic undergraduate and graduate programs; the tax on graduate-level courses for the employee, their spouse and dependents will be waived up to the appropriate level (determined by the IRS each year) during a calendar year. Once the cap has been reached for an employee for a calendar year, the tax exempt form will be used to determine taxability on any amounts over the IRS limits for that year. The University will automatically tax the employee for any reimbursements for their spouse and dependents. To enroll, employees and their dependents must meet the following requirements:
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Apply for admission as all other students do and be accepted based on the established criteria.
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Register for classes and complete the tuition remission request form; for graduate classes, an additional form, Graduate Course Tax Exemption Request Form, must be completed for employee’s only and submitted to the Vice President for Business Affairs prior to the start of classes in order for the form to be valid. This is important to determine if you should be taxed on the aid over the limit. You will automatically be taxed for aid over the limit during the calendar year for dependents and spouses, as the exempt form does not pertain to them.
Utilize the following schedule to determine number of credit hours for employees:
- One-fourth time employment – three credit hours remission
- One-half time employment – six credit hours remission
- Three-fourths time employment – eligible for a maximum of two (2) classes or eight (8) credit hours per semester for basic undergraduate or graduate classes
Utilize the following schedule to determine number of credit hours for spouse or dependents:
- One-fourth time employment – three credit hours remission
- One-half time employment – six credit hours remission
- Three-fourths time employment – nine credit hours remission
If the part-time employee resigns or is terminated before the end of the term/semester, he/she must repay the University in full.
If any employee wishes to enroll in classes which are held during the employee’s normal work hours, the employee must receive the permission of his or her supervisor and no more than six credit hours may be taken during the normal work hours. Time spent taking classes during normal work hours must be made up before or after the work day. Supervisors are responsible for tracking both the time taken and the time made up.